Company Secretary

The Namibia Tourism Board (NTB) was established by Act of Parliament, Act 21 of 2000. Its main objectives are to market Namibia as a preferred destination and to regulate the tourism industry.

 NTB is an equal opportunity employer and invites competent and suitable qualified candidates to apply for the position of Company Secretary.

JOB SCOPE

To provide Company Secretarial Services to the Board and Management, and to provide advice more specifically on legislation, regulations, Board procedures, governance and compliance issues in general, in order to ensure that the Namibia Tourism Board complies with all statutory obligations at all times

 MAIN RESPONSIBILITIES & PERFORMANCE AREAS

• Interpret and implement all conditions and regulations required by the Company Act & Legislation pertaining to the NTB with an emphasis on relevant regulatory requirements in respect of procedures, appointments, meetings, committees, governance, registers, records, payment schedules/sitting fees, etc.
• Remain updated on legislative changes impacting Corporate Governance in Namibia and ensure that the Company Secretarial function is equipped with necessary resources.
• Arrange all board meetings for the NTB, coordinating the schedule appropriately between Board Members, and ensure that all necessary preparations are made and that all inputs are coordinated.
• Ensure that board members obtain information timeously for preparation of board meetings.
• Ensure that minutes are drawn up and distributed timeously.
• Ensure the proper safe-keeping of meeting minutes in compliance with statutory provisions, and uphold confidentiality and good faith in all secretarial functions.
• Follow-up on all matters that have a legal & statutory compliance requirement and ensure that company representatives meet those requirements, (signatures, documentation, records, etc.).
• Update company stationery information.
• Ensure sound access control to files, and maintain statutory books.
• Facilitate corporate governance initiatives, ensuring the annual review of organizational policies, monitoring compliance with the NAMCODE and KINGCODE, and providing professional advice and training on business ethics.
• Review relevant Acts, monitor industry legislation for necessary recommendations, and draft proposed changes for implementation.
• Monitor statutory compliance of company decisions, maintain records of Board and Sub-Committee meetings, and prepare reports on board attendance, compliance, and resolutions for the CEO and Board.
• Develop annual work plans for the Board, Committees, and Executive Committee, finalizing the Leadership Calendar, and ensure that event scheduling and communication are efficiently managed.
• Coordinate technical courses for Board Members, develop induction programs for new Board Members, provide legislative updates, review charters, and set strategies for Board performance evaluations.
• Manage Directors’ declarations of interest.
• Manage Board resources and activities to meet budget and targets, and forecast financial requirements with input from the CEO and Board Members.
• Monitor monthly expenditure, address spending deviations, and identify and implement savings opportunities.
• Administer Directors’ fees in line with directives, record Directors’ attendance at meetings, and obtain CEO approval for board member payments and related items, while maintaining accurate and compliant administrative systems.
• Write reports for Board Committees, contribute to the annual governance report, identifying critical stakeholders for company activities, and representing the Executive Committee at Board Meetings and public events.

 Key Qualifications and Experience Required:

• BA Law (but linked with corporate law experience), preferably an LLB degree.
• A Business degree or MBA in addition to the above-mentioned qualification would be an advantage.
• Registration as an Associate or Fellow Chartered Secretary will be to the incumbent’s advantage.
• 8 years’ experience in a Company Secretarial position which provided the incumbent with a sound understanding of the relevant legislation and its application in a corporate environment.
• Of the above at least 3 years’ experience is required at a professional level in a similar environment.

 Essential Skills and Knowledge

• Specialist knowledge of Corporate Company Secretaryship, Corporate Governance Principles and Corporate Financial Management is required.
• Expert knowledge or experience of Board business and committee procedures.
• Specialist knowhow of minute-taking, documentation and dissemination of information at Board level.
• Excellent writing and report writing skills (proficiency in English for minutes and general correspondence).
• Experience in liaising with regulators as well as various stakeholders in legal field
• Excellent command of English with the ability to communicate with internal and external customers at all levels.

 KEY ATTRIBUTES:

• Conceptual ability, foresight and organizational ability.

• Strong empathy competence – able to understand the other party’s perspective.

The remuneration package for this position is commensurate with the employment level and responsibilities of the position for a Tier 1 SOE in line with the provisions of the Public Enterprises Governance Act, (Act 1of 2019).

Applications for this position should include a current resume and an outline of your proven experience to carry out the role and how you meet the criteria above, including certified copies of qualifications and academic records. All applications will be treated with strict confidence.

 Capacity Trust has been contracted by the NTB to manage the recruitment process.

Applications should be marked “Head of Operations – Namibia Tourism Board’ and should be addressed to Capacity Trust.

 Application procedure:

Electronic applications accompanied by a comprehensive curriculum vitae (CV) together with certified copies of identity documents and qualifications must be sent to info@capacitytrust.com.

Applications must be submitted before the closing date.

 Enquiries:

Ms Sylvie Antonio

Work: +264817528412

Email: info@capacitytrust.com

Note: Only shortlisted candidates will be notified, and no documents will be returned.

 CLOSING DATE: Friday, 21 June 2024